Everything you need to know about connecting Float to Oracle NetSuite, categorizing, and exporting transactions
Note: Netsuite integrations are available only to customers on the professional plan. Please reach out to support to upgrade!
Connecting your NetSuite Account
See the NetSuite Connection Guide for detailed instructions regarding connecting your float account to NetSuite.
Syncing Accounting Data from NetSuite
Once you connect your NetSuite Account, you can initiate the data sync by navigating to Settings > Manage Accounting Connection and clicking the Sync button.
This will pull in the following records from your NetSuite account:
- Chart of Accounts
- Tax Codes & Tax Groups
The data sync can be rerun at any time by clicking the Sync button on the Settings > Manage Accounting Connection page.
Configuring Your NetSuite Integration
Once the initial data sync completes, the next step is to configure the NetSuite Integration by selecting a Subsidiary and Clearing Account.
The Subsidiary chosen should reflect the Business that has been set up in the Float account, while the Clearing Account will be used as the credit account for all transactions exported to NetSuite, so it should be the Bank Account or Credit Card being used to reflect your Float Balance in NetSuite.
Once a Subsidiary and a Clearing Account has been set, we are ready to code and export transactions
How Float represents NetSuite Data
Coding your Transactions with NetSuite Data
Imported NetSuite data will be available to be used to code every transaction in Float. Selecting a transaction in the Transactions > Ready to Export page, you will be able to add a GL Code from your NetSuite Chart of Accounts, a Tax Code from your NetSuite Tax Groups, and a Vendor from your NetSuite Vendors.
In the tags field, you can optionally add a Department, a Location, and a Classification to thetransaction.
If you do not yet have a vendor in NetSuite matching the merchant on a Float Transaction, you can create one directly in the form, and it will be created in NetSuite too.
As a best practice, we recommend setting up Transaction Rules in Float with your NetSuite data to automate transaction coding! You can also attach these NetSuite records to virtual and physical cards to pre-code transactions.
Exporting Transactions to NetSuite
To export your transaction to NetSuite, click the Export button on the bottom of the Transaction drawer. This will create a Journal Entry in NetSuite with the following attributes:
Memo: Transaction Description, Receipt Url, Spender Name
Credit Line: Credit Clearing Account for transaction total, tagged with Vendor, Class, Department, & Location, with Transaction Description in Memo
Subtotal Debit Line: Debit selected GL Code Account for transaction subtotal, tagged with Vendor, Class, Department, & Location, with Transaction Description in Memo
Tax Debit Line: For each Tax Code on the Transaction, debit selected Tax Code purchase Account for tax amount, tagged with Vendor, Class, Department, & Location, with Transaction Description in Memo